Booking & Planning
Once you are happy with the itinerary and information we have provided please follow the steps below to secure your tour. Just get in touch with your tour coordinator who will be happy to assist you and guide you through the booking process. We will require a few pieces of paperwork to be completed as a matter of formality and a deposit payment before we can move forward with the exciting part - securing your next adventure with our suppliers.
As soon as you are happy with the tour arrangements, there are just a few easy steps you will need to follow:
- Complete the booking form. This will be sent to you as soon as you're happy with your proposed tour.
- Return both the booking form & deposit. You will have been informed of what your non-refundable deposit amounts to. For a reminder, please see below:
- Long Haul Destinations £200.00 per person (flights)
- European Destinations £150.00 per person (flights)
- European Destinations £75.00 per person (coach travel)
- Booking confirmation pack. This pack will include your itinerary, tour inclusions and tour party & passport list. It is VITAL that all names stated on the list are submitted as per passport.
- Parents evening. We would be more than happy to hold a presentation evening for the parents, along with the students travelling, prior to departure.
- Final payment invoice. We will invoice you for your final payment 12 weeks before departure. It is imperative that payment is made 10 weeks before departure, at the latest. Please note that failure to make this payment, without prior approval from Travel Places, could result in loss of flights and cancellation of your travel arrangements.
- Final flight passenger list. 6 weeks prior to departure we will send your final flight passenger list to the airline for ticketing. At this point, your Tours Consultant will have double-checked all your passenger names against their passport details. Once names have been sent for ticketing, any changes to names will incur an additional administration charge from us and the airline (fees vary).
Please note: For those groups flying with a budget airline (i.e. easyJet or Ryanair) passenger names are required at the time of booking. We therefore require a completed Passenger list (First Name and Surname as appears on passport) at this time. Any subsequent alterations to this list are charged by the airline (fees vary). As these flights are ticketless, we will provide you with a Booking Reference number which is required at check-in along with your passport.
- Final tour pack. You will receive your final tour pack approximately 2 weeks prior to departure and will include:
- Full itinerary
- Contact list detailing all contact details connected with the tour
- Passenger list
- Rooming list
- Tour summary and e-tickets (if required)
- Luggage labels, maps and local information (if required)
- TOUR TIME…Travel Places will always aim to have a representative present at London Gatwick or London Heathrow Airport to answer any last minute questions and assist with check-in.
To make your payment by BACS transfer, please contact your Tours Consultant. Alternatively, please make cheques payable to 'Travel Places'.
Please note: groups travelling with a budget airline must have their Booking Reference number to hand, along with all passengers' passports.
There's always plenty to think about when planning your tour.
Safety Management System
We have always attached the utmost importance to all possible aspects of safety on our tours. We believe that our commitment to the safety of our clients has been second to none. Schools booking a tour with us will benefit from our Safety Management System. The Safety Management System covers the following aspects of the tour.
- Pre Tour Information
- Coach and Transport Operators
- Itinerary Risk Assessment
- Group leaders Inspection Visits
- Excursions (Overseas)
- 24 Hour Emergency Procedures
Travel Places air holidays packages are ATOL protected by the Civil Aviation Authority. Our ATOL number is 0151. Travel Places has a public liability insurance of up to £5,000,000.
Health & Safety
ATOL. The air package holidays shown on this website are ATOL protected as we hold an Air Travel Organisers Licence granted by the Civil Aviation Authority www.caa.co.uk Our ATOL number is 0151. ATOL protects you from losing money or being stranded abroad when a tour operator goes out of business. All licensed firms have to lodge bonds with the CAA so that if they go out of business, the CAA can give refunds to people who can't travel and arrange for people abroad to finish their holidays and fly home.
ABTA. We are a member of ABTA which means that not only is your tour financially protected, but ABTA's Code of Conduct ensures that we, as members, maintain higher standards which in turn allows you to travel with confidence.
IATA. Travel Places is fully bonded by IATA who work with their airline members and the air transport industry to promote safe, reliable, secure and economical air travel.
STF. All STF members are UK based and any bookings made with us will be packages providing full consumer protection under UK law. In addition to being an assured member, we are visited annually by independent auditors to ensure we are compliant with the STF's robust code of practice.
Teachers using an STF Assured Member can be secure knowing that their travel partner:
- Understands and facilitates the needs of educational travel
- Manages safety effectively
- Offers fair terms and conditions and the best financial security
- Is fully inspected every year by independent experts
LOtC. Our standards have been adopted as the benchmark for all companies operating Study, Sports and Cultural Tours by the Council for Learning Outside the Classroom's Quality Badge award. This provides for the first time a national accreditation combining the essential elements of provision - learning and safety - into one easily recognisable and trusted award.
Our inspection trips are always very popular. They're a brilliant way to check out the destination and facilities before your group travel and offer you complete peace of mind. Not only will you view first hand your destination and the standard / type of fixtures you will encounter, but you will also learn about the exceptional service of Travel Places and our ground staff that will be looking after you in your country of choice.
For tour destinations not covered by our inspection trips, we can arrange for group leaders to visit their chosen tour destination at very favourable rates. We will organise visits to suggested hotels, sports venues and excursions on your behalf.
Many proposed tours never get the green light due to lack of funds. A pity - because it need not be so. Fundraising can be productive, satisfying and enjoyable, a great way to build the team and have lots of fun. True, it can also be exhausting and frustrating if events do not go to plan and do not generate the target income, but if you start wisely and realistically share the load, then you have every chance of good success.
For schools needing to raise a substantial amount of funds, you may well need to take on a pretty professional approach from the word go:
- Appoint Fundraising Co-ordinator
- Muster up a Fundraising Committee
- Plan the details of your event carefully
- What are the planned fundraising dates?
- How many helpers will you need?
- Do you have access to a venue?
- What equipment will you need?
- Make sure you have access to change for a money float.
- How are you going to advertise the event?
- Where are you going to source prizes from?
On return from their tours, three Directors of Sport from Francis Holland School, St Wilfrid's School and The Stephen Perse Foundation have shared their Top 10 fundraising ideas…
- It's a knockout www.itsaknockout.co.uk
- Ferret racing
- Gala Dinners – including raffles and auctions
- Get the team members to write to local companies to help sponsor the tour
- Cake sales
- A squad promise auction
- Car wash
- SchoolFest – Battle of the bands, stalls, raffles, food
- Curry nights with the parents
"Firstly, make sure your guests have a good time. Secondly, keep costs down to a minimum and get the tour party to do the work. Thirdly, don't be afraid to ask! People expect to spend money at a fundraiser, don't overwhelm them and all will be well."
Daniel Edwards, The Stephen Perse Foundation